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In Macro, who has access to what is controlled by what we call “channel-based” sharing. When you mention something it is shared with all members of the channel. If somebody is added to the channel, they gain access to everything shared in it; if they are removed, they lose that access.
Diagram of channel-based sharing: a doc mentioned in a channel is shared with every member, people who join gain access, and people who leave lose it
This channel-based sharing prevents footguns that occur with Notion and Slack, or Notion and Docs, etc. where people don’t have access to things and need to request access. In Macro, it works like magic. The exception to channel-based sharing is Teams, where there are special rules for the auto-sharing of Tasks, Emails and Calls. Auto-sharing ensures everybody on the team can, for example, see what tasks other engineers are working on without each task having to be explicitly shared in a channel.

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General Rules

Users need to have a file shared with them in order to receive an inbox notification. @mentioning in the body of a markdown file (documents, tasks) will not result in an inbox notification. @mentioning in a thread container will result in an inbox notification (comments, messages).

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Documents

Notifications only appear after a doc is explicitly shared with a person. @mentioning someone in the doc body does not notify them but @mentioning in a comment does (lands in their inbox notifications). Public sharing works for users without Macro. Share by using an email address or enable the Public Link in the Share menu.

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Tasks

Tasks are by default added to the team memory. Anyone who is a member of your team will be able to see all tasks assigned to themselves and others. Assigning someone a task will result in them getting an inbox notification while @mentioning them in the body will not. However, @mentioning a person in the comments of a task will result in a notification.

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Channels

Anyone can be added to a channel by email with or without a Macro account. Non-Macro users get an email about the channel notification. Using @here notifies the whole channel, @user notifies one person, and @Macro invokes an agent inside the channel. Add or remove people from a channel at any time by editing the participants tab.

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Calls

Every call a teammate has lands in the Calls tab whether you attended or not. Default is to share a call’s recording and transcript to team memory. Toggle the button in the bottom-left of an active call to opt out. The call will still go to your personal memory but not the team’s. Transcripts and AI summaries are auto-generated and live at the bottom of the call.